• Landfill Administrative Coordinator

    Job Location(s) US-NC-Statesville
    Job ID
    2018-1338
    # of Openings
    1
    Category
    Other
  • Overview

    This position will provide direct support to the Director of Landfill Services in preparation of proposals, logistical coordination, research and administrative functions.

    Responsibilities

    Essential Functions for this position include:

    • Coordinate and organize the proposal process and schedule on assigned projects.
    • Writing, editing, and producing accurate and persuasive proposals that garner new projects for the firm.
    • Conducts technical research using various sources to develop effective written and oral proposals and presentations of landfill concepts.
      • Identify and register with Counties that have existing solid waste facilities for bid/RFQ/RFP opportunities
      • Research facilities and maintain files for future RFQ’s
    • Assist with development of an internal/external solid waste education program for technicians and owner/operators.
    • Analyze requests for proposals to determine strategy for response including:
      • key requirements and expectations
      • proposal plans
      • schedules
      • checklist for compliance
    • Researching potential leads, clients, and competitors, to include identifying potential teaming arrangements and managing F&R’s sub-consultant data.
    • Work with technical staff and business development to update and maintain project descriptions, resumes, and other relevant materials for the environmental services group.
    • Prepares, communicates and maintains contractual documentation, project meetings, CQA observations, E&S inspection reports, pay requests, submittals, and general project correspondence.
      • Filing of project related data, correspondence, reports, etc.
      • Input data/reports into company’s web based reporting system
    • Set up new projects in the company’s project management system.
    • Answer phones and directs client inquiries to the proper staff members.
    • Compile invoices in the company’s accounting software.
    • Plan and prepare for Landfill training meetings held in and around the office. Planning includes:
      • Procuring location
      • Preparing adequate meeting spaces
      • Banquet Menus
      • Rooming assignment management (when necessary)

    Qualifications

    • High School Diploma or equivalent required. Specialty education or certification in office management preferred.
    • 5 years’ Landfill industry related experience highly preferred.
    • Ability to learn and use IN Design or other software for assisting with proposal responses, marketing materials and brochures.
    • Ability to learn and use CRM.
    • Must be proficient in general office software and equipment including Outlook, Word, Excel, PowerPoint publisher, Access, Adobe, fax machines, scanners, binding machines and copiers.
    • Must be available during branch office hours to respond to client and staff requests.
    • Must be pleasant both in person and when answering phone calls.
    • Excellent communication and presentation skills both oral and written.
    • Must be able to successfully manage numerous assignments and meet deadlines.
    • Must be able to work independently and within teams to achieve goals.
    • Must be detail oriented.
    • Must be willing to participate in and pass F&R’s pre-employment screening including a background. investigation, drug screening and driving record.

     

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

     

    In addition to providing competitive salaries, F&R offers a wide range of benefit options, including:

    • Comprehensive group medical insurance, including health, dental, vision and life
    • Opportunity for professional growth and advancement
    • Tuition reimbursement
    • Paid time off
    • Company–observed paid holidays
    • Short and long-term disability coverage
    • 401K retirement with company match

    We are an equal opportunity/affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. We extend equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual’s age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic information or any other reason protected by federal, state or local law.

     

    F&R participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.

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